🧃 Product Availability Groups – Batch Update Stock in One Go

What are Product Availability Groups?

Availability groups let you mark multiple items of the same type (products or modifiers) as in or out of stock at the same time, instead of toggling each item individually throughout the day.

They are especially useful when:

You have large inventories per location.
You regularly sell families of items (e.g. all “chips” items, all “house wines”, all “pastries”).
You need to react quickly when something runs out mid‑service.

You can think of an availability group as an internal tag you add to related items, such as chips, wines, or pastries. Once that tag is on all relevant items, you can toggle the a whole group in or out of stock in one click per location.

You can batch update all products in that group from the Products inventory view.
You can batch update all modifiers in that group from the Modifiers inventory view.

Products and modifiers are still managed in separate list in inventory, via a dropdown.

How it works in practice

You have:

5 different chips products, and
3 chips modifiers.

Halfway through the day, they run out of potato products at their Roundabout location.

You can:

Set an availability group called “Everyday” on all 5 chips products.
Set the same availability group “Everyday” on the 3 chips modifiers.
In the Roundabout Inventory:
- Go Products from the inventory dropdown → Hover to Availability group and Click to sort descending → batch toggle the “Everyday” group for products.

- Go Modifiers from the inventory dropdown → Hover to Availability group and Click to sort descending → batch toggle the “Everyday” group for products.

Products and Modifiers still update separately, but each list is updated in one go instead of 8 manual toggles.

Before you start: Key points

Availability groups are configured on each product or modifier in Controls → Products.
Each item must have the availability group added individually before it can be batch managed.
Products and modifiers:
- Share the same availability group naming (e.g. chips) if you want to treat them as one logical family.
- Are toggled from separate inventory views (Products vs Modifiers) using the dropdown in the Inventory tab.

Once groups are set, you can batch manage products and modifiers by availability group from the inventory view.

Behaviour and limits

Per location
Availability group changes are made per location:
- Updating a group at one location does not change it at other locations.
Per inventory type
Products and modifiers are controlled in separate views.
- You must update availability groups once in Products and once in Modifiers if you use the same group name for both.
Pre‑orders vs Same‑day
As with regular inventory management, pre‑order and same‑day inventories remain independent. Check you’re editing the correct service type if both are in use.

FAQs

Do availability groups work for both products and modifiers?
Yes. You can assign availability groups to both products and modifiers. They are managed from separate inventory views (Products vs Modifiers), but you can use the same group name to keep them logically linked.

Can I update products and modifiers in one single click together?
Not exactly. You can:

Batch update all products in the group from the Products inventory view, and
Batch update all modifiers in the group from the Modifiers inventory view.

They’re two quick actions rather than one combined action, but each one updates the full group for that item type.

Do I have to use availability groups?
No. You can continue to manage availability item by item. Availability groups are there to save time when multiple related items change status together.

Does this work from the Partner app / tablet?
Not yet. Batch updating by availability group is currently only available in Controls (web). Partner app support will follow in a later release. Until then, partners can:

Set up availability groups in Controls now, and
Use Controls during service to batch‑manage availability.